Manually entering repetitive information in the encounter notes can be tedious and time-consuming. With the option to copy data from some sections of previous notes, you can quickly populate relevant details into new encounter notes. This functionality not only reduces data entry errors but also streamlines your documentation process, freeing up time to focus on providing quality care to your patients.
As you start charting a new encounter note of any type, you'll see the button showing up in some of the encounter sections.
1. As you click Copy Previous, the system will populate the section with the data taken from the previous note, including both text fields and other controls (checked boxes, dropdown selections, etc).
"Previous" stands for the last signed encounter note of the same type charted for the given patient in the same department.
2. If there were no previous signed encounter notes of that kind for that patient, you'll see a notification stating that there's nothing to copy over:
3. If you have started filling out an encounter section, but then clicked Copy Previous, the system will alarm you that all the entered data will get overwritten if you proceed with copying previous note. You can either continue or cancel:
4. After the data is copied over from the previous note, we highly recommend reviewing the section to confirm that the data is accurate and up-to-date. You're free to continue editing the section to update any items that may no longer apply, or add any new details.
5. Once you're done editing, hit Save. If you try leaving the page without saving, the system will alert you about the unsaved changes, suggesting to either save or discard:
Please note:
The Copy Previous function applies to one section at a time. For example, if you use it in the Vital Signs section, only that section is affected. If you also need to copy over the Examination Note section, you'll need to navigate to that section and use the Copy Previous option there as well.
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